Privacy Policy

1. Overview

PilotTrack is an aviation organization app that includes validity and recency tracking, readiness information, logbooks, Quick Capture, calculators, reminders, backup and export features. PilotTrack does not replace official records, aviation regulations, company procedures, medical advice or operational decision-making.

2. Information You Enter

You may enter information such as certificates, ratings, checks, medicals, training, documents, expiry dates, recency activity, aircraft types, aircraft registrations, flight routes, timestamps, flight times, crew or pilot-time information, conditions, landings, remarks, notes, custom fields and other information you choose to manage in the app.

You are responsible for deciding what information to enter and for keeping that information accurate and up to date.

3. Local Data Storage

PilotTrack stores application data locally on your device. PilotTrack does not require a PilotTrack user account and does not use a PilotTrack-operated backend server to store your in-app tracking or logbook data.

PilotTrack does not currently provide iCloud synchronization. If cloud synchronization is introduced in a future version, this Privacy Policy will be updated before or when that functionality becomes available.

4. Notifications, Live Activities and Lock Screen Information

PilotTrack may use local notifications and iOS system features to show reminders or active Quick Capture information on your device, including the Lock Screen where supported. These features can be controlled through iOS settings and the app.

5. Subscriptions and Payments

Subscriptions and purchases are processed by Apple through the App Store. PilotTrack does not directly collect or store your full payment card details. Apple's own terms and privacy practices apply to App Store transactions.

6. Backup and Export

PilotTrack may allow you to export information or create backup files, including PDF, CSV or JSON files. Once you export, save, copy or share a file, you are responsible for where that file is stored and who can access it.

7. Support and Feedback

If you contact PilotTrack by email, we may receive the information you choose to include in your message, such as your email address, device details, screenshots or a description of a problem. This information is used to respond to your request, investigate issues or improve the app.

Please avoid sending sensitive personal, medical or operational information unless it is necessary for your support request.

8. Analytics, Advertising and Data Sales

PilotTrack does not use third-party advertising, does not sell personal data and does not use a PilotTrack-operated analytics service to profile users. If analytics or other third-party data services are added later, this Privacy Policy will be updated accordingly.

9. Children's Privacy

PilotTrack is intended for users managing aviation-related requirements and records and is not directed to children. We do not knowingly design the service to collect personal information from children.

10. Data Retention and Deletion

Information stored locally in PilotTrack remains on your device until you delete it in the app or remove the app and its local data from your device. Copies included in device backups may remain subject to the backup and retention settings of the service you use.

Files you export from PilotTrack remain wherever you choose to save or share them and must be deleted by you from those locations if you no longer want to keep them.

If you contact PilotTrack support, correspondence and information you voluntarily provide may be retained for as long as reasonably necessary to respond to your request, investigate a problem, maintain appropriate business records or meet legal obligations. You may contact support@pilottrack.app to request deletion of personal information you provided directly through support communications, subject to any information we are required or permitted to retain.

11. Your Choices and Permissions

You can control notification permissions through iOS Settings. You can stop using PilotTrack at any time, remove locally stored information from the app where deletion controls are available, and delete exported files from the locations where you saved them.

12. Data Security

Reasonable care is taken in the design of PilotTrack, but no device or digital storage method can be guaranteed to be completely secure. You should protect access to your device and exported backup files using appropriate device security and storage practices.

13. Aviation Information and Recordkeeping

PilotTrack is an organizational aid. Go / No Go, Restricted Go and similar indicators are informational aids based on the data entered into the app and do not constitute legal, regulatory, medical or operational clearance. Logbook and calculation features do not remove the user's responsibility to ensure records and decisions meet the requirements that apply to them.

14. Changes to This Privacy Policy

This Privacy Policy may be updated when PilotTrack changes, including when features such as cloud synchronization, analytics or additional services are introduced. The effective date shown at the top of this page will be updated when material changes are made.

15. Contact

For privacy questions or support, contact: support@pilottrack.app